Nowadays, with modern technology and numerous web applications running the show, if there’s anything that stands out when someone visualizes working in a business environment with cross-functional workgroups and teams, it’s ease of collaboration.
Gone are the days of departmental e-mails swinging back and forth like pendulums in grandfather’s clocks, leaving a lot of people dazed and seeing stars as opposed to hypnotized, or employees flocking like seagulls to a meeting room, momentarily (or not) plucking themselves away from their work desks or production lines, just so they’re kept up to speed and not groping in the dark.
Today, a workflow automation software designed to integrate scattered work across multiple departments, ensure accuracy and reliability of data, generate next-step tasks with ease – the whole productivity nine yards – is a real gem. Without one, it may well be difficult to monitor and keep things in check from top to bottom or bottom to top, whichever comes first.
Given this backdrop, you may be surprised to realize there are still some businesses that haven’t fully embraced automation.
Do I need workflow automation software?
If you’re a businessman, chances are you’ve already asked yourself the above question at least once. And whether or not you’ve found the answers you’re looking for, automation is here for a reason and will stay for the same reason – efficiency.
Automation comes with a whole scope of advantages, four of which are enumerated below:
1. Get more done.
Workflow automation allows you to significantly reduce, if not eradicate, the confusion and waste brought about by manual processes, numerous status meetings, trying to locate a missing file, tasks lost in e-mails and messaging systems, and other inefficiencies. With an automation system in place, you empower your company’s most important asset – your workforce – with the benefits of a system that provides structure, streamlining of tasks and transparency in every nook and cranny of the organization.
2. Real-time visibility and control.
The moment a centralized system is implemented within an enterprise, big or otherwise, the people involved (the owner, first and foremost) stop guessing and start knowing. Workflow solutions allow you maximum visibility and control of your processes, giving you the opportunity to make amendments where and when necessary. This, as a result, spikes up productivity and allows for more accurate planning and forecasting.
3. Your area of business automation.
With a reliable workflow management tool, business automation can be implemented in whichever part of the business you want it implemented, when you want it, how you want it. Whether that’s an HR automation tool, an IT helpdesk system, office management software, an application development tool, you can rest assured that flexibility is always at its best, flexibility that often doesn’t require specialized knowledge of codes or programming.
4. Easy to adopt.
There are tools that require you to adapt to their ways of doing things. Unfortunately for most people and companies, adoption depends on the complexity of the system and the processes involved. Sometimes, businesses simply don’t have the time to undergo the learning curve. And then, there are automation systems that are good at adapting to whatever in-house standard a company might already have in place. Systems like these, they pride themselves in recognizing that while change is a global phenomenon, it cannot, at all times, be freely embraced.
To that end, thank goodness for automation systems that look like Outlook clones, or some other app you’re already familiar with. They don’t render you idle or feeling you’re in for another refresher before you finally get a simple task as extracting needed data accomplished.