In any field you may be working on the ultimate goal to always be productive and meet your set goals. Distractions are everywhere especially in the work place that’s why you need to learn how to plan your day effectively and ensure you are productive at the end of the day. The things that distract us and keep us from being productive are the common things like social media and co-workers.
Effective and Efficient Tips to Be More Productive
The most important thing is to carefully plan the activity of a given day. Allocate time for each activity and make sure you stick to your time table and that you are well organized. Time management is one of the hardest things for most people hence you need to keep track of time and set reminders on given tasks and appointments. Activities that are simple should be allocated with less time while those that require all your attention need more time. It’s always advisable to start with the tough activities and get them out of your way before embarking on the simple tasks. Have a calendar of all the tasks you wish to accomplish and set a deadline and a time frame and make sure you stick to it.
The second step is to get rid of all the things that distract you and keep you away from productivity. For most people the things that most distract them are the modern gadgets like smartphones and computers. If your mobile is the biggest distraction while you are working make a point of shutting it off or putting it in silent mode. The computer can be a distraction especially if you have internet connection so disconnect the internet connection as you work to avoid the temptation of logging in to social media like Facebook. Co-workers can be another source of distraction if not well handled. You can let them know when you do not want to be disturbed and hold off any visitor until the work is done. You also need to put priority on the task ahead of you, the task that are very urgent should be given the first priority and avoid delaying unfinished work.
Get organized, you need to keep your desk well organized and store the office tools somewhere where you can access them easily. The general rule of any office environment is keeping the tools you use most at arm’s reach. Most people will spend more than 5 minutes looking for a letter opener which leads to waste of time and low productivity at the end of the day. Make sure the tools you use are the right tools and also in good working condition.
Learn to file and categorize documents both the hard copies and the soft copies, this will save you time you would have used to search for a document of a file. There are some habits that can lead to less productivity in a given day like regularly checking and replying your mails. Set a designated time to do that, shut off the temptation, you can mute the incoming email notification sound and work as productive as you can!